How do I export a trial balance from KashFlow?
In IRIS KashFlow, go to Home, then Reports, then Financial, and select Trial Balance. Choose the time period with a start date and an end date on your financial year end, and include the opening balance. KashFlow advises running it for the whole life of the business for accurate balances. Download a CSV copy, or print to PDF.
Key facts
| Where | Home > Reports > Financial > Trial Balance |
|---|---|
| Period | Time period, Start date and End date |
| Opening balances | Include opening balance option |
| Downloads | CSV copy; Print, then the download icon, for PDF; Email |
| KashFlow's advice | Run it for the entire length of the business to get accurate data |
As at 28 October 2026.
Export the trial balance
- Open the report. Go to Home > Reports > Financial and select Trial Balance.
- Set the dates. Select the time period, a start date and an end date on the last day of the financial year, and include the opening balance.
- Check the totals. The debits should equal the credits; KashFlow says any difference indicates an error and asks you to contact its support.
- Download. Download a CSV copy, or select Print and then the download icon for a PDF.
- Repeat for last year. Run the report to last year's year end for the comparatives.
Check before you upload
| Check | Why |
|---|---|
| The report date is the last day of the financial year | The accounts are made up to the accounting reference date, or a date up to 7 days either side of it |
| Year-end journals are posted | Depreciation, accruals, prepayments, stock and the tax charge belong in the trial balance you export |
| Debits equal credits | If the totals differ, something is wrong in the books; the accounts cannot balance |
| Last year's closing balances are the opening balances | The comparatives must agree with last year's accounts |
| The director's loan account is right | An amount a director owes the company is disclosed in the notes and may lead to s455 tax |
| VAT and PAYE accounts agree to the returns | They are creditors for taxation and social security, which the balance sheet formats show separately |
| Suspense and clearing accounts are empty | A balance there is an unexplained item that has to be cleared before the accounts are prepared |
KashFlow recommends running the report for the entire length of the business so that the balances are accurate. For statutory accounts, also check that the profit and loss accounts show the current year: if they include earlier years, run a second report for the financial year alone for the profit and loss figures.
Work out any s455 tax on a director's loan with the s455 calculator, and the filing date with the filing deadline calculator.
KashFlow specifics
- The nominal codes. The report lists every nominal code in the account with the balance on it for the period you ran it for.
- Comments are not saved. Comments you add to the report are not stored in KashFlow, so keep your working notes elsewhere.
- PDF route. There is no direct PDF button: select Print, then the download icon.
- Email. The report can be emailed straight to your accountant from the same screen.
Using the export with StatutoryAccounts.io
StatutoryAccounts.io is built to read a trial balance export as Excel, CSV or PDF, suggest the Companies Act line item for each nominal account with AI and let you confirm the mapping. The file to use is the CSV copy. Keep last year's trial balance as well, unless the comparatives come from the accounts filed at Companies House.
Frequently asked questions
Where is the trial balance in KashFlow?
Go to Home, then Reports, then Financial, and select Trial Balance.
Why does KashFlow say to run the trial balance for the whole business?
Its help says the report should be run for the entire length of the business to get accurate data, so that the balance sheet accounts carry their full balances.
Can I download the KashFlow trial balance as PDF?
Yes: select Print and then the download icon. A CSV copy is the better file for accounts software.
Sources
Prepare your statutory accounts
Create an account and set up your company from the Companies House register; your first set of accounts is free. The trial balance import and the CT600 are in preparation.
Join the waitlistGeneral information about UK company law and tax, not legal or tax advice. The directors remain responsible for the accounts and returns they approve and file.